Join us May 15th, 2021
Sponsored by State Farm, The Town of Poolesville, and the Collaboration Council
Check out more information on the fun and prizes that are planned for this event!
This information was emailed to all registered students.
EVENT LOCATION: Calleva's Markoff's Forest - 19120 Martinsburg Rd, Dickerson, MD 20842
EVENT TIMING: Saturday May 15th. 7:30PM to Midnight
Before registering please read our FAQs page for more information about the event.
IMPORTANT PLEASE READ ALL INFORMATION!
Post Prom will be very different this year…without a Prom, but it will be a great night in the forest – Markoffs Forest to be exact! This event is exclusively for PHS Junior and Seniors!
A Night in the Forest Post Prom will be held on May 15, 2021 from 7:30 PM – Midnight at Calleva Farms Markoffs Forest, 19120 Martinsburg Road, Dickerson, MD 20842.
You will be able to enjoy Laser Tag, Bonfires, Food, the Haunted Trail, Games and Prizes, and Much, Much More.
Just a few things to know about the event:
First, the Covid Safety Guidelines. As we discussed on the student survey there will be Covid precautions in place as mandated by our county approval to have this event. The Covid protocols we will have in place will include, but not limited to:
- Outdoor only event
- Limited Group sizes based on current country guidelines (currently no more than 100 per group - our group sizes are actually max 90)
- Masks required
- Hand sanitation stations throughout
- Temperature checks at the entrance
- Cleaning high touch equipment between groups
If you have never been to Calleva this is a HUGE outdoor area. Having only 90 or less in an area will seem like there are not very many people there. So there will be plenty of space to social distance. If you have any questions or concerns please let me know.
Students will need to park, or be dropped off, at Calleva. Follow the signs once you are on the property. You will see the lot marked and we will have volunteers in the parking lot directing you. If students drive themselves and park on the property they will not be permitted to return to their vehicles throughout the event. If they leave the event to return to their cars they will not be permitted back into the event. The drop off loop for parents and location of student parking is identified in the attached map.
Volunteers will be wearing gold tie dyed shirts – always ask them if you need help throughout the event!
Please arrive by 7:30PM to have the best experience at this event! While students may arrive late or leave early, please understand that students will be assigned to groups and will join the group as assigned. There are multiple activity areas that students will rotate through with their group. Once the group transitions out of an area they will not return to that area. So coming late or leaving early will mean missing some of our activities – like the forest itself! Also, prizes may only be won while present at the event. For a list of prizes and activities - https://www.poolesvillehighschoolptsa.org/food-fun-prizes
There will be 3 activity areas– you won’t want to miss any of them so arrive on time!
· Carnival Games, Prizes, Bonfires & Markoffs forest!
· Laser Tag, Zipline & Giant Swing
· Concessions, Comedy & Photo Booth
You will be required to sign in and out of the event. Please bring a school ID (or state issued ID) to expedite check in. Once you sign out you may NOT return to the event.
This event is ONLY for PHS Juniors and Seniors – we apologize for any disappointment but underclassman and students from other schools may not attend this event.
Attire is comfortable casual. The entire event will take place OUTSIDE. Please wear comfortable (flat, close-toed) shoes and dress for the weather (layers and windbreaker, if necessary). Please dress for the season and terrain (wooded trails, muddy fields, etc). Note that the day time high is 73 degrees for Saturday. But we will be out after dark, so the temperature could dip into the high 40s. So please dress accordingly.
No bags will be necessary. Any bag brought will be subject to search at the entry. Also, small bags for necessary personal items can be checked at the entrance and stored at the DJ Booth in the Carnival area to be accessed during the event if necessary so you will not need to carry them around with you.
IMPORTANT! WAIVERS ARE REQUIRED AND ARE DUE Thursday, May 13th, 2021 – STUDENTS WILL NOT BE PERMITTED TO ATTEND WITHOUT WAIVERS COMPLETED BY 05/13/21. Yes that’s tomorrow. So please complete ASAP! Please fill out SEPARATE WAIVERS for each student.
NOTE: Each person will need to submit THREE waivers in order to be admitted into the event!
1] PTSA waiver
If the student is 18 or over on May 7, 2021, they may sign the adult waiver.
If the student is under 18 on May 7, 2021, the parent or guardian will need to sign the student-parent waiver. Students MUST have parents sign the waiver if they are under 18 or they will not be permitted into the event.
The PTSA waiver is an editable form that requires a digital signature. Just fill that out and email your completed form to email@example.com.
2] General Calleva Waiver - Select GroupID 2021 PHS Post Prom - https://www.tfaforms.com/4712162
3] Calleva Covid Waiver- Select GroupID 2021 PHS Post Prom - https://www.tfaforms.com/4884896
NOTE: The Calleva Waiver is a standard waiver that they use it is not specific to our event – so some wording will not be relevant to our event. Also there is an auto response that you will receive from Calleva that will tell you to bring a reusable water bottle – that is not the case, all beverages and snacks will be provided at the event NONE may be brought in.
If you have any trouble with the forms, or have any questions, please contact us ASAP firstname.lastname@example.org
Finally - please watch your school email for information about registering for our Jeapardy game this Friday presented by SADD and UPN - we will have several prizes from the Post Prom prize list that can be won at this event! Simply register and fill out a quick survey to be entered to win! https://www.poolesvillehighschoolptsa.org/food-fun-prizes
There will be zero tolerance for alcohol and drugs. Montgomery County police will be present to assist us if there is an incident.
We look forward to an amazing "Night in the Forest" with our PHS Juniors and Seniors for Post Prom 2021!
Have more questions?
If you have any trouble with the forms, or have any questions, please don't hesitate to contact us for more information PoolesvillePostProm@gmail.com
Post Prom Committee
Please contact us at PoolesvillePostProm@gmail.com with any questions.
Post Prom Chair: Cheryl Booth
Post Prom Student Chair: Trisha Raghuram
Event Coordinator: Rocio Salas
Substance Abuse Awareness Campaign Coordinator: Cheryl Booth
Fundraising Committee: Lynn Schaeber
Food Committee: TBD
Raffle & Prize Committee: Smitha Menon
Volunteer Committee: TBD
Event Games Coordinator: Bobbi Rohde